The Conversation Partners Program (CPP) is a largely student-coordinated program. It offers many exciting opportunities to get involved on campus and to gain valuable team and leadership experience.

For Fall 2023, we have filled all the Executive Board positions (see responsibilities below). However, we are looking for assistants for each position.

The applications are open: https://docs.google.com/forms/d/e/1FAIpQLSd_a4_jUwORG9Cola7NBgJmWtlp6X_p2P0tvo3cRmJorkf7Nw/viewform?pli=1

From semester to semester, we recruit for any number of these leadership positions:

-President

Oversee coordinators and check in with everyone on the team for their progress in various matters
For Student Life and USG requirements:
- Register (and reregister) CPP with the Office of Student Life every semester as early as possible
  - Check Baruch email for info about registration, which becomes available each April and December
  - In general, check Baruch email every day (Focused, Other, and Junk/Spam folders) for important emails about CPP
- Secure club room and meeting rooms for CPP
  - Submit application to be considered for the Club Suite Lottery, and if invited to join, participate in the Club Suite Lottery (usually held in May)
  - Attend the Club Suite Briefing (to receive key, learn about rules), usually held in August
  - Apply for regular club meeting room.
- In-charge of club suite with Treasurer (safeguard club room keys given by Student Life)
  - Visit club suite periodically to ensure cleanliness and order, as each of the occupants share responsibility in maintaining the space
  - Coordinate with Treasurer to ensure Treasurer attends BOLT training and attends Club Suite Briefing
- Sign paperwork for reimbursement of event expenditure (coordinate with Treasurer)
- Attend BOLT training once per academic year
Initiate and arrange for non-event-related group meetings and discussing important matters as needed
- Agendas are to be prepared along with clear delegation of tasks.
Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
- Check Baruch email for applications to register to participate in the Convocation Day Club Fest and the Club Fairs. Participation is not automatic or guaranteed. The President must make an effort to look out for these opportunities and act upon them
- Collect names and e-mail addresses of interested students during recruitment events
- E-mail students who shared their names and e-mail addresses during the recruitment events with info about CPP and invitation to apply
Attend mandatory meetings with Student Life Advisor
Attend CPP-held team trainings for orientation/recruitment, planning as well as one-on-one trainings with the CPP director on an as-needed basis
Discuss budget proposals and attend budget proposal meeting with Treasurer and Vice President
Send regular reports to Director and faculty advisors via email (work with Senior Advisor if available)
- Includes new documents created in Drive
- Bi-weekly updates on CPP activities
Liaise with the Office of Student Affairs for financing of materials such as recruitment flyers, giveaways, etc.

– Vice President

Attend all meetings and help the President to check in with everyone on the team for their progress in various responsibilities
Attend BOLT meeting to understand campus regulations and restrictions
Book rooms or secure locations for team meetings
Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
Submit large-scale event proposal for the academic year to Student Life
Manage emails by replying to participant inquiries
Identify events or opportunities to gain more funding
Check CPP Gmail and decide which events to co-sponsor
Help maintain online engagement on Discord
Attend CPP-held team trainings for orientation/recruitment, planning as well as one-on-one trainings with the CPP director on an as-needed basis.
Attend and provide support during CPP events and whenever manpower is needed
Aid President and coordinators when necessary, such as giving feedback or ideas
Assist president in arranging meetings by collecting availability of coordinators (via Doodle Poll)

– Treasurer

Attend Student Life mandated BOLT training and Club Suite Briefing (with the President)
In-charge of club suite with Treasurer (safeguard club room keys given by Student Life)
Complete and submit the budget proposal on time each academic year
Lead budget appeals to USG when necessary (follow the budget appeal deadlines)
Discuss budget proposals, submit, and attend budget proposal meeting with President
Manage the budget to account for ongoing needs including: bookkeeping event spending, covering funds for events, remaining within budget, and completing USG reimbursement forms
Attend all CPP meetings and participate in event planning; inform all members of budget allowances for each event and plan for the best full usage of funds
Provide any assistance to other team members when necessary, such as giving feedback or ideas
Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
Attend and provide support during CPP events and whenever manpower is needed

– Secretary

Attend all CPP team meetings and take meeting notes that are to be uploaded onto Google Drive
Create RSVP and sign-in sheets for events of the new semester
Update Google Calendar with event and CPP team meeting dates and times
Direct emails sent to CPP gmail that pertains to specific coordinators or members to their individual emails or by notifying them via WhatsApp or Discord
Provide any assistance to other team members when necessary, such as giving feedback or ideas
Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
Attend and provide support during CPP events and whenever additional assistance is needed
Aid coordinators and other members when necessary, such as giving feedback or ideas
Use mailchimp to send newsletters with upcoming event information and important announcements to CPP members
Use CPP gmail to cosponsor other clubs and ask for cosponsorships from other clubs.

– Events Coordinator

Plan, coordinate, present, and (team) host all program events.
- Includes coming up with final menu, ordering food, and getting the food
Collaborate with the Treasurer to stay within budget
Initiate event planning meetings and prepare agenda; notify everyone via group communication channel used
- Determine date and time of meeting with Secretary and notify Vice President to book room
- Note that this meeting can be planned by the President as well.
Delegate event planning and execution needs to the committee members and coordinators.
Book rooms for events through the Office of Student Life
Coordinate with the Coordinator of Public Relations & Coordinator of Marketing for outreach and marketing of events
Work closely with the Chair of the Events Committee
Attend CPP-held team trainings for orientation/recruitment, planning & prep meetings, as well as one-on-one training with the CPP director on an as-needed basis
Present orientation deck during recruitment and orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation
Represent CPP at recruitment events, some of which may fall the day before the semester starts

– Marketing Coordinator

Create and order/print promotional materials (through Office of Student Affairs) and graphics for program and events
- Utilize Canvas to make flyers, brochures, and other graphics for social media (download as png unless a more compact file size is needed)
- Consult with the director re materials to be used long term or to be distributed college wide, incl. design of logos, clothing, flyers for Trivia and Dumpling Day, etc.)
Update social media platforms (Facebook, Instagram), CPP Discord announcement channel, and website with announcements, event reminders, events calendar, etc. and post events on myBaruch
Ensure no infringement of copyright when making promotional materials
Delegate needs for marketing to committee members
Work closely with the Secretary to schedule social media posts and design e-invites and newsletters
Attend and provide support during CPP events and whenever manpower is needed.
Coordinate with the Events Coordinator for the purposes of marketing events (creating flyers and updating social media)
Check CPP Gmail and decide which events to co-sponsor; market decided events on social media and CPP Discord announcement channel
Present orientation deck during recruitment and orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation
Answer and address CPP-related administrative concerns from partners via email or social media
Attend CPP coordinated training sessions with the other coordinators as well as 1-to-1 trainings with the CPP director on an as-needed basis
Represent CPP at recruitment events, some of which fall the day before the semester starts
Craft co-sponsorship request emails to on-campus clubs for marketing and/or sponsoring CPP events when necessary

– Pair Matching Coordinator

Pair students up as partners based on their specific request using Excel
Maintain alumni contact list
Help maintain online engagement on Discord
Prepare Rematching Survey to be sent out and devise initiatives to check in with members on partnership status/progress
Analyze basic statistics such as number of native speakers, non-native speakers, total partnerships, (total) languages spoken, etc. and report them to the President and/or Senior Advisor
Represent CPP at recruitment events, some of which are held before semester begins
Attend CPP-held team trainings for recruitment and orientations, planning/prep meetings, and one-on-one training sessions with Director on as-needed basis
Present orientation deck during recruitment/ orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation.
Answer and address CPP-related concerns, especially those related to partner matching
Monitor CPP members’ certificate completion status and send emails to remind members about what requirements they are still missing
Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
Attend and provide support during CPP events and whenever manpower is needed

Aid coordinators and other members when necessary, such as giving feedback or ideas; Attend all CPP meetings
Communicate with Prof. Gareis about her tasks: website update and Qualtrics.
- In particular, at the end of the previous semester, the coordinator should send (1) the upcoming application deadline and (2) the names of the Pair-Matching and Assessment coordinator to Prof. Gareis (who will then update the website and make the coordinator a collaborator on the application form).
- Toward the end of the current semester, the communication coordinator should send (1) the date by when the feedback survey should be updated and (2) the name of the data analysis and statistics coordinator to Prof. Gareis (who will then update the survey, share the link, and make the data analysis and statistics coordinator a collaborator on the feedback survey for later analysis).
Statistics
- Collects check-in data to make sure that as many CPP participants as possible are canvassed ca. 2-3 weeks after matching. The goal is to ensure that partners are meeting and are satisfied with their matches and the program, and that they are motivated and committed to meet their partners six times during the semester. Shares a record of the check-in results with the director.
- Ensures that the feedback survey is distributed as widely as possible (Prof. Gareis will have the link). Monitors progress on the completion rate of the feedback survey and initiates the sending of reminders to CPP participants if necessary (i.e., if the response rate is less than 30%).
- Updates the CPP Stats document once per semester with quantitative (1) enrollment data (from the application form) and (2) feedback data (from the feedback survey).
- Analyzes qualitative data derived from the feedback survey and any in-person feedback sessions.
- At the end of each semester, writes a report with a brief summary of the assessment results and shares the report together with the CPP Stats document and any representative qualitative response with the CPP Team (including Director, Faculty Advisors, and Advisory Board).
- Works with the CPP Team to initiate any improvements to the program based on the assessment results.

Minimum Requirements for all Leadership Positions:

Participation in Conversation Partners Program preferred, but not required
Passionate about what CPP does
Must be a team player with a can-do attitude
Has a synergistic team-building approach (e.g. communicate and promote teamwork by giving support and advice, aiding decision making, providing feedback and ideas for improvement, etc.)
Able to use Discord, Whatsapp messaging and Google Drive for virtual team communication
Must be available to meet/ host events during club hours and some evenings
Be present for as many events and meetings as possible to help with preparation, interacting with attendees, co-hosting, and cleaning up
Comfortable with reaching out to people during recruitment events
Able to delegate work to committee members and handle conflict
Self-managing (i.e. logging hours, checking into ADP system, completing paperwork, meeting deadlines
Proactive (i.e. taking the initiative to complete tasks without frequent reminders, speaking up virtually and in-person to ask questions, raising concerns)
Detail and deadline-oriented
Not an E-board member of another club (while maintaining a CPP e-board position)

We welcome committee members as well, who can help with marketing or virtual event planning. If you are interested in becoming a committee member, contact us at baruchcpp@gmail.com.

Thank you for your interest in CPP’s leadership positions!