Baruch Conversation Partners Program

Leadership Opportunities

The Conversation Partners Program (CPP) is a largely student-coordinated program. It offers many exciting opportunities to get involved on-campus and to gain valuable team and leadership experience.

For Fall 2022, we have the following Executive Board positions open: Treasurer, Marketing and Events Coordinator (see responsibilities below).

To apply, please fill out the Google Form here.

From semester to semester we recruit for any number of these leadership positions:

-President

  • Oversee coordinators and check in with everyone on the team for their progress in various matters
  • For Student Life and USG requirements:
    • Register (and reregister) CPP with the Office of Student Life every semester as early as possible
      • Check Baruch email for info about registration, which becomes available each April and December
      • In general, check Baruch email every day (Focused, Other, and Junk/Spam folders) for important emails about CPP
    • Secure club room and meeting rooms for CPP
      • Submit application to be considered for the Club Suite Lottery, and if invited to join, participate in the Club Suite Lottery (usually held in May)
      • Attend the Club Suite Briefing (to receive key, learn about rules), usually held in August 
      • Apply for regular club meeting room.
    • In-charge of club suite with Treasurer (safeguard club room keys given by Student Life)
      • Visit club suite periodically to ensure cleanliness and order, as each of the occupants share responsibility in maintaining the space
      • Coordinate with Treasurer to ensure Treasurer attends BOLT training and attends Club Suite Briefing 
    • Sign paperwork for reimbursement of event expenditure (coordinate with Treasurer)
    • Attend BOLT training once per academic year 
  • Initiate and arrange for non-event-related group meetings and discussing important matters as needed
    • Agendas are to be prepared along with clear delegation of tasks.
  • Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
    • Check Baruch email for applications to register to participate in the Convocation Day Club Fest and the Club Fairs. Participation is not automatic or guaranteed. The President must make an effort to look out for these opportunities and act upon them
    • Collect names and e-mail addresses of interested students during recruitment events
    • E-mail students who shared their names and e-mail addresses during the recruitment events with info about CPP and invitation to apply
  • Attend mandatory meetings with Student Life Advisor
  • Attend CPP-held team trainings for orientation/recruitment, planning as well as one-on-one trainings with the CPP director on an as-needed basis
  • Discuss budget proposals and attend budget proposal meeting with Treasurer and Vice President
  • Send regular reports to Director and faculty advisors via email (work with Senior Advisor if available)
    • Includes new documents created in Drive
    • Bi-weekly updates on CPP activities
  • Liaise with the Office of Student Affairs for financing of materials such as recruitment flyers, giveaways, etc.

Vice President

  • Attend all meetings and help the President to check in with everyone on the team for their progress in various responsibilities
  • Attend BOLT meeting to understand campus regulations and restrictions
  • Book rooms or secure locations for team meetings
  • Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
  • Submit large-scale event proposal for the academic year to Student Life
  • Manage emails by replying to participant inquiries
  • Identify events or opportunities to gain more funding
  • Check CPP Gmail and decide which events to co-sponsor
  • Help maintain online engagement on Discord
  • Attend CPP-held team trainings for orientation/recruitment, planning as well as one-on-one trainings with the CPP director on an as-needed basis.
  • Attend and provide support during CPP events and whenever manpower is needed
  • Aid President and coordinators when necessary, such as giving feedback or ideas
  • Assist president in arranging meetings by collecting availability of coordinators (via Doodle Poll)

Treasurer

  • Attend Student Life mandated BOLT training and Club Suite Briefing (with the President)
  • In-charge of club suite with Treasurer (safeguard club room keys given by Student Life)
  • Complete and submit the budget proposal on time each academic year
  • Lead budget appeals to USG when necessary (follow the budget appeal deadlines)
  • Discuss budget proposals, submit, and attend budget proposal meeting with President
  • Manage the budget to account for ongoing needs including: bookkeeping event spending, covering funds for events, remaining within budget, and completing USG reimbursement forms
  • Attend all CPP meetings and participate in event planning; inform all members of budget allowances for each event and plan for the best full usage of funds
  • Provide any assistance to other team members when necessary, such as giving feedback or ideas
  • Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
  • Attend and provide support during CPP events and whenever manpower is needed

Secretary

  • Attend all CPP team meetings and take meeting notes that are to be uploaded onto Google Drive
  • Create RSVP and sign-in sheets for events of the new semester
  • Update Google Calendar with event and CPP team meeting dates and times
  • Direct emails sent to CPP gmail that pertains to specific coordinators or members to their individual emails or by notifying them via WhatsApp or Discord
  • Provide any assistance to other team members when necessary, such as giving feedback or ideas
  • Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
  • Attend and provide support during CPP events and whenever additional assistance is needed
  • Aid coordinators and other members when necessary, such as giving feedback or ideas
  • Use mailchimp to send newsletters with upcoming event information and important announcements to CPP members 
  • Use CPP gmail to cosponsor other clubs and ask for cosponsorships from other clubs.

Events Coordinator

  • Plan, coordinate, present, and (team) host all program events.
    • Includes coming up with final menu, ordering food, and getting the food
  • Collaborate with the Treasurer to stay within budget
  • Initiate event planning meetings and prepare agenda; notify everyone via group communication channel used
    • Determine date and time of meeting with Secretary and notify Vice President to book room
    • Note that this meeting can be planned by the President as well.
  • Delegate event planning and execution needs to the committee members and coordinators. 
  • Book rooms for events through the Office of Student Life
  • Coordinate with the Coordinator of Public Relations & Coordinator of Marketing for outreach and marketing of events
  • Work closely with the Chair of the Events Committee
  • Attend CPP-held team trainings for orientation/recruitment, planning & prep meetings, as well as one-on-one training with the CPP director on an as-needed basis
  • Present orientation deck during recruitment and orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation
  • Represent CPP at recruitment events, some of which may fall the day before the semester starts

Marketing Coordinator

  • Create and order/print promotional materials (through Office of Student Affairs) and graphics for program and events
    • Utilize Canvas to make flyers, brochures, and other graphics for social media (download as png unless a more compact file size is needed)
    • Consult with the director re materials to be used long term or to be distributed college wide, incl. design of logos, clothing, flyers for Trivia and Dumpling Day, etc.)
  • Update social media platforms (Facebook, Instagram), CPP Discord announcement channel,  and website with announcements, event reminders, events calendar, etc. and post events on myBaruch
  • Ensure no infringement of copyright when making promotional materials
  • Delegate needs for marketing to committee members 
  • Work closely with the Secretary to schedule social media posts and design e-invites and newsletters
  • Attend and provide support during CPP events and whenever manpower is needed.
  • Coordinate with the Events Coordinator for the purposes of marketing events (creating flyers and updating social media)
  • Check CPP Gmail and decide which events to co-sponsor; market decided events on social media and CPP Discord announcement channel
  • Present orientation deck during recruitment and orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation
  • Answer and address CPP-related administrative concerns from partners via email or social media
  • Attend CPP coordinated training sessions with the other coordinators as well as 1-to-1 trainings with the CPP director on an as-needed basis
  • Represent CPP at recruitment events, some of which fall the day before the semester starts
  • Craft co-sponsorship request emails to on-campus clubs for marketing and/or sponsoring CPP events when necessary

Pair Matching Coordinator

  • Pair students up as partners based on their specific request using Excel
  • Maintain alumni contact list
  • Help maintain online engagement on Discord
  • Prepare Rematching Survey to be sent out and devise initiatives to check in with members on partnership status/progress
  • Analyze basic statistics such as number of native speakers, non-native speakers, total partnerships, (total) languages spoken, etc. and report them to the President and/or Senior Advisor
  • Represent CPP at recruitment events, some of which are held before semester begins
  • Attend CPP-held team trainings for recruitment and orientations, planning/prep meetings, and one-on-one training sessions with Director on as-needed basis
  • Present orientation deck during recruitment/ orientations; presentations follow interactive team-led format. Attend training sessions beforehand in preparation.
  • Answer and address CPP-related concerns, especially those related to partner matching
  • Monitor CPP members’ certificate completion status and send emails to remind members about what requirements they are still missing
  • Represent CPP at recruitment events such as Convocation Day, Club Fair, etc., some of which are held before the semester begins
  • Attend and provide support during CPP events and whenever manpower is needed
  • Aid coordinators and other members when necessary, such as giving feedback or ideas; Attend all CPP meetings
  • Communicate with Prof. Gareis about her tasks: website update and Qualtrics. 
    • In particular, at the end of the previous semester, the coordinator should send (1) the upcoming application deadline and (2) the names of the Pair-Matching and Assessment coordinator to Prof. Gareis (who will then update the website and make the coordinator a collaborator on the application form). 
    • Toward the end of the current semester, the communication coordinator should send (1) the date by when the feedback survey should be updated and (2) the name of the data analysis and statistics coordinator to Prof. Gareis (who will then update the survey, share the link, and make the data analysis and statistics coordinator a collaborator on the feedback survey for later analysis).  
  • Statistics
    • Collects check-in data to make sure that as many CPP participants as possible are canvassed ca. 2-3 weeks after matching. The goal is to ensure that partners are meeting and are satisfied with their matches and the program, and that they are motivated and committed to meet their partners six times during the semester. Shares a record of the check-in results with the director.
    • Ensures that the feedback survey is distributed as widely as possible (Prof. Gareis will have the link). Monitors progress on the completion rate of the feedback survey and initiates the sending of reminders to CPP participants if necessary (i.e., if the response rate is less than 30%).
    • Updates the CPP Stats document once per semester with quantitative (1) enrollment data (from the application form) and (2) feedback data (from the feedback survey). 
    • Analyzes qualitative data derived from the feedback survey and any in-person feedback sessions. 
    • At the end of each semester, writes a report with a brief summary of the assessment results and shares the report together with the CPP Stats document and any representative qualitative response with the CPP Team (including Director, Faculty Advisors, and Advisory Board).
    • Works with the CPP Team to initiate any improvements to the program based on the assessment results.

Minimum Requirements for all Leadership Positions:

  • Participation in Conversation Partners Program preferred, but not required
  • Passionate about what CPP does
  • Must be a team player with a can-do attitude 
  • Has a synergistic team-building approach (e.g. communicate and promote teamwork by giving support and advice, aiding decision making, providing feedback and ideas for improvement, etc.)
  • Able to use Discord,  Whatsapp messaging and Google Drive for virtual team communication
  • Must be available to meet/ host events during club hours and some evenings 
  • Be present for as many events and meetings as possible to help with preparation, interacting with attendees, co-hosting, and cleaning up
  • Comfortable with reaching out to people during recruitment events
  • Able to delegate work to committee members and handle conflict
  • Self-managing (i.e. logging hours, checking into ADP system, completing paperwork, meeting deadlines
  • Proactive (i.e. taking the initiative to complete tasks without frequent reminders, speaking up virtually and in-person to ask questions, raising concerns)
  • Detail and deadline-oriented
  • Not an E-board member of another club (while maintaining a CPP e-board position)

 

We welcome committee members as well, who can help with marketing or virtual event planning. If you are interested in becoming a committee member, contact us at baruchcpp@gmail.com.

Thank you for your interest in CPP’s leadership positions!

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