So you have read the headline and are probably saying to yourself, “No way am I doing community service.” Part of Freshman Seminar is to try and offer students to do community service. It is an experience that one who has experienced with community service can not explain. The goal is for the students to experience first hand what a truly rewarding experience giving back to your community can be. We, as Peer Mentors, had an option of choosing an event, and fortunately the event that I chose for us to do community service is one close to my heart. I will give you the option of choosing which particular job we will be doing.
The event that we will be doing is called “Bike MS.” I chose this event because a family member of mine actually has MS. I have particpated before for an event for MS not as a volunteer so this will be a new experience for me as well. For more information on MS, please go to www.msnyc.org
The event will take place on October 4th. The time that we have to be at the event depends upon the particular job you decide to vote on.
REGISTRATION TEAM ASSIGNMENTS
Registration Team volunteers are responsible for ensuring the quick and efficient check in of over 5,000 participants. You will be assigned to one of the following areas
- o Emergency Information Floater
- o Envelope Collection
- o Envelope Floater
- o Envelope Screening
- o Event Information Team
- o Extra Supplies
- o Food Team
- o MVP T-Shirt Distribution
- o New Registration
- o Pre-Registered without Bib
- o Team Meeting Area
- o Team Village
- o Top Fundraiser Check In
Emergency Information Floater: Participants will fill in the emergency information area of their bib. After participants have filled in their bib, they will be directed to T-Shirt Distribution, Food & Beverage, Team Meeting Area, or the Start Line.
Envelope Collection: Participants with donations to turn in will be instructed to place their completed envelopes in black collection bins. After placing their envelope in the black bin, each participant proceeds through check in to the extra supplies (safety pins, emergency wristbands and maps) and then to T-Shirt Distribution, Food & Beverage, Team Meeting Area, or the Start Line.
Envelope Floaters: Participants with donations to give will fill out donation envelopes in this area.
Envelope Screening: Participants’ donation envelope will be examined to ensure envelopes are filled out completely. Key section to examine is Total Amount Raised. Participant should place donations in the envelope and then seal the envelope.
Event Information: Volunteers will answer participants’ questions to the best of their ability and/or to direct them to the appropriate area.
Extra Supplies: Area where additional safety pins, emergency wristbands, maps are available just beyond the Envelope Screening area.
Food & Beverage: Distribute food and beverages to registered participants. Only participants wearing an official bib and emergency wristband will be allowed to receive food & beverage.
MVP T-shirt Distribution: Participants who have raised $1000 or more on or before Bike MS will receive a MVP t-shirt in the Top Fundraiser Tent.
New Registration: Participants may register for the walk onsite. There is no fee for registering but participants with total donations of over $100 will be eligible to receive a Bike MS t-shirt.
Pre-Registered without bib: Participants who registered on or before September 18 and do not have their bib may receive replacement materials in this area.
Team Meeting Area: Team members who have checked in may meet with fellow team members in this area. Each team is encouraged to create a sign onsite to help team members identify their meeting location.
Team Village: Teams who have raised $10,000-$29,999 may meet and celebrate with their team members in this area.
Top Fundraiser Check-In: This area manages the check-in of all Top Fundraisers that are eligible for the Top Fundraiser Tent (MVPS in green bibs and T200 in orange bibs), Top Tier Team members and members of teams in the Team Village. Individuals on these teams DO NOT need to go through regular Participant Check-In.
FINISH LINE ASSIGNMENTS
Volunteers are responsible for executing a fun, informational and safe environment for all general areas of Bike MS event. You will be assigned to one of the following areas:
- o Donation Counters
- o Event Buddy
- o Food & Beverage
- o Finish Line Expo
- o Kids Zone
- o Massage Team
- o Muscle Team
- o Route Marking
- o Stage/Programming
- o Spirit Team
- o Top Fundraiser Tent
- o T-shirt Distribution
- o Wall of Hope
Donation Envelope Counters: Calculate participant donation amounts under the supervision of our Finance Team. Duties include batching participant donation envelopes and recording totals submitted. Volunteers must have manual dexterity and basic math skills.
Event Buddy: Volunteers will provide support to participants accessing new Bike MS Finish Line Festivities including the MS Info Tent, Wellness Tent, and Caregivers Retreat.
Food & Beverage: Distribute food and beverages to registered participants. Only participants wearing an official bib and emergency wristband will be allowed to receive food & beverage.
Finish Line Expo: Encourage participants to visit each sponsor at the Expo for great freebies.
Massage Team: Manage and keep a “wait list” for participants to receive a complimentary massage. Call out names as the next massage time becomes available. Please make sure to keep people in an organized line before they add their name to the “wait list.”
Muscle Team: Assist with moving of barricades, tables, chairs, and other heavy objects and hanging/removal of signs & banners.
Route Marking: Pre-Event: Volunteers will travel the 30, 66, and 100 mile routes by bike or car the day before the event and mark route with paper arrows and other items
Stage/Programming: Help Stage Manager manage stage schedule, be on time with announcements, locate and wrangle speakers and performers
Spirit Team: Cheer on participants as they arrive at the finish line. Clap, make noise, and make all participants feel welcome. Congratulate them on their achievement.
Top Fundraiser Tent: This area manages the check-in and support of all Top Fundraisers that are eligible for the Top Fundraiser Tent (MVPs in green bibs and T200 in orange bibs), and members of teams on Top Tier Teams and in the Team Village.
T-Shirt Distribution: This team will organize the area, distribute t-shirts to qualified recipients, cut off purple t-shirt wristbands, consolidate and pack up at the end of the day. Maintain clean and organized area.
Wall of Hope: Assist Bike MS participants who wish to make their mark against MS and leave messages of hope, reassurance, and support.
Please vote ASAP by Thursday morning, so that I can the contact the coordinator to tell him which of the activities we will be doing together as a group. The sooner you vote, the sooner I will be able to tell you what time we have to be at the event. Please read thoroughly the information above. If you do not vote by Thursday morning, I will take the incentive and decide for all of us which activity we will be doing.