• Human Resources (135 East 22nd Street, Room 200, corner of 22nd and Lexington) will contact you to fill out a number of forms for payroll and employment verification purposes. If you are online and wish to alternatively contact HR about delivering this paperwork, use the email [email protected].
• For the personnel forms please bring (or send*) the required form(s) of ID for the Federal Employment Eligibility Verification Form (Form I-9; see page 2 for a list of acceptable ID) as well as a voided, blank check from your checking account if you wish to have your paychecks directly deposited into your bank account.

*if teaching exclusively online. Please reach out to HR to verify details about their most up-to-date remote work policies for new hires.

• Once Human Resources has created your employee account and Electronic Personnel Action Form (ePAF), IT will be automatically prompted to create Baruch login information for you. IT will contact you via your personal email to confirm this information and provide details about accessing your account.
• Your Baruch username gives you access to important resources at Baruch (e.g., Blogs @ Baruch, Inter-Library Loan) and allows you to log in to any computer on campus. You’ll first need to get your CUNYfirst login information and CUNYfirst EMPLID number:
  1. Go to the CUNYFirst login page and click the “New User” link.
  2. It will ask for first name, last name, Date of Birth, and last 4 digits of SSN.
  3. After that it will ask you to create 5 security questions.
  4. Click the OK button.
  5. It will ask for your new CUNYfirst password and then it will show your user name and EMPLID.
• Users can change the password and security questions through this Baruch password website. Baruch account passwords require a minimum of eight characters and should contain either a special character or upper-case.
• For CUNYfirst, follow the instructions on this site on how to activate your CUNYFirst account. If you have any issues activating the account, contact the Baruch help desk (646-312-1010 or [email protected]).
• To log into your email, you use your CUNYFirst username and password. Once you follow the instructions sent to your email and your account is created, you can access your Baruch email by visiting outlook.office.com and using your CUNYFirst Login to log in.
• To order books: Check out the faculty handbook on ordering through Baruch’s campus bookstore. You also should indicate which books you’ll require on your course page in CUNYfirst (directions for entering textbooks for your class on CUNYFirst here).
• To email your students (via Brightspace, Baruch’s Course Management System), go to your current course, then the “Classlist” tab at the top of the page, then to “Email Classlist.” You can also get a list of the emails for your students by logging into CUNYFirst, clicking on “Faculty Center,” click on “Class Roster,” and then you can click on names to bring up each email (tedious, but another way to assemble your own list of student emails).
• For troubleshooting or other questions about Brightspace or accessing CUNYfirst, please contact the Baruch Computing and Technology Center (BCTC) Help Desk:
  • 1-646-312-1010
  • [email protected]

Once you have your Baruch login and CUNY login, you can go to the CUNYCard ID Center (lower level of the Information and Technology Building, 151 East 25th Street). No appointment necessary. You will need your Faculty ID to enter most buildings at Baruch as well as classrooms on the Newman Vertical Campus.

HR will inform you about a lot of the benefits that are available now or that could be available in the future as you accrue more time at Baruch or CUNY. Some things to consider are retirement, health benefits, the transit commuter program, and several other things on the Benefits site. Get started thinking about and planning for these aspects of the job now rather than waiting too long.

To order books: Check out info here on ordering through Baruch’s campus bookstore. You also should indicate which books you’ll require on your course page in CUNYfirst (directions here).

You first need to claim your CUNY First (hereafter, C1) account and generate a username and password. To claim your C1 account, go to Baruch’s home page and click on the large “C1” orange tab, which will take you to C1’s homepage. Click on the “claim your account” tab found on the left side of the page. Please write down the C1 employee ID number the system will generate when you claim your account.

To access your class roster, after logging into C1, go to Self Service (left side), then to faculty center/class roster (right side). If your Baruch classes do not appear, click the large green “change term” tab and choose “Baruch [current year].” Once your courses appear, to access the roster, click on the icon of the group of people to the left of the course number/description. Do not click on the actual course number/description. You have to cut and paste your roster onto a Word document if you would like to print it.

You can also utilize C1 to order books, take and verify attendance and submit final grades (outlined below), so please do claim your C1 account as soon as possible. If you are a last-minute hire and are waiting for your course to be posted on C1, you may email your book order directly to the campus bookstore.

In order to access your course Brightspace page, you need to set up a CUNY Portal account. You’ll be given the option to set up a CUNY Portal username and password.

Once you set up a CUNY Portal account, you can access your course Brightspace page. Please be sure to make your page available to students by clicking on the “Course Admin” tab and then “Availability Date Defaults.”

You’ll need 2 usernames and passwords at Baruch:

(1) One for your Baruch campus computer login (“Network password”) and that also gives you access to Blogs@Baruch, a WordPress platform customized for Baruch, as well as a few other things like Inter-Library Loan.

(2) Another for your Baruch/CUNY email, your CUNYfirst account (accessing your course roster, “verifying” your roster for financial aid purposes week 3, emailing students, and turning in grades), and it also gives you access to Brightspace (CUNY’s course management platform).

If you use our ENG 2100 textbook, there may be one more username/password to use for that, as well.

If you have any issues, please troubleshoot with the BCTC Help Desk: Phone Number: 1-646-312-1010. Website: http://www.baruch.cuny.edu/bctc/

Please include your office hours and cube number on your syllabi. The phone extension is listed next to the cubicle number on the assignment sheet. If you have any questions about your cube computer or printing from your cube, please contact Danny Cayas. Contact Buildings and Grounds if any part of your cube is broken. The cubicles are going to be tight, sometimes up to six people per cube. Please communicate with your cube mates or, if yours is occupied, use an empty nearby cube.

Please ask Claudye James for keys to your cubicle drawers, to the 7th floor bathroom (by the elevators), or keys to the department’s main doors if you teach at 7:50 am or after 5 pm.

Be mindful that you will most likely be sharing a cubicle with three or four other instructors. Do not leave your personal possessions unattended. Unfortunately, we have had theft issues in the past. It is not even advisable to store books in your cubicle unless you lock them in a drawer. For these reasons, it is usually best to hold office hours shortly before or right after your classes.

There are two copy machines/scanners in the English Department, one near the department’s entrance in the supply room and one by the cubicles in Room 7-290. Claudye can give you the 4-digit code that works for either machine. If a copy machine is not working properly, please tell Claudye right away. They lock the door to the department’s supply room after 5 pm so if you need to make copies before 9 am or after 5 pm, please use the machine by the cubes. Also, aim to post as many documents on BB and Blogs@Baruch as possible to avoid wasting paper.

All adjunct instructors and graduate teaching fellows have mailboxes in the English Department—once you’re in the main entrance of the department, walk straight ahead toward the row of offices, make a right, and you’ll see a wall of mailboxes on the right side of the hallway. Books have been stolen from mailboxes so please be mindful when leaving items in mailboxes or when asking folks to leave items in yours.

The Department can supply you with dry erase markers, erasers, pens, pencils, Sharpies, white out, staples, paper clips, manila folders, rubber bands, Baruch letterhead for letters of recommendation, blue books for exams, and legal pads. Please ask Claudye for these supplies but please do not take supplies from or use Claudye’s or another administrator’s desks—use the phone and computer in your cube. 

​Log in to CUNYfirst > Choose “Faculty Center” > “My Schedule”

Baruch is operating at full capacity and space is at a premium, so your classroom cannot be changed.

If something is broken in your classroom, please report the problem to Buildings and Grounds. (*Note the windows in the Field Building at 17 Lexington Avenue might not stay open and close suddenly.) The Office Hours for Buildings and Grounds are Monday to Friday, 8 am – 4 pm. You can reach their Main Office by calling (646) 660-6630, or, in the event of an after-hours emergency: (646) 660-6000.

Please report your classroom issue to Claudye James as well since she will need to submit an official work order for your classroom repair.

Despite the space and maintenance challenges, all classrooms are smart classrooms. If you teach in the Field Building, you have to get the keys to the computer console from Newman Library’s main desk (the library is on 25th and Lexington). You may need to bring your own markers and erasers.

We must verify our attendance rosters via C1. This is a mandatory CUNY requirement, as it affects compliance with federal regulations and students receiving financial aid. To verify rosters in C1, please see this page on verifying enrollment or follow these instructions:

1. Once you log onto C1, “Course Roster” under “Faculty Center”. If you’re unable to view your rosters after going through this process, please click the large, “Change Class” button at the top above information about your class title and choose the appropriate semester year and CUNY school.
2. Once your course appears, click “View Course Roster”–look to the absolute top of the screen, and in light blue font, you’ll see some options for rosters and one is “Verification of Attendance Roster.” Please note that it’s easy to miss given that light purple font. Click “Verification of Attendance Roster” and you will be ready to verify. You only have to confirm that students attended at least one class. Once you’re done going through the roster, at the very bottom of the page, click the green “Submit” tab and after the system processes the information, click the green “Return” tab. NOTE: things might look a little different in Fall 2022 as CUNYFirst has since updated.

Please let IT know as soon as possible if you’re having any issues with roster verification.

Be sure to verify your roster on time. If you fail to verify your roster or submit it late, it will cause much extra work and will harm our students’ academic standing and financial aid. So before submitting your roster verification (by clicking the “Submit” tab), double and triple check that it is correct against your attendance records.

1. Log into the system and wait patiently while the page loads—it takes a while sometimes. This does not necessarily mean the system is down.
2. On the top of the screen, click on “Faculty Center.” Then click on “Grade Roster.” The current term may not be pre-selected. If it is not, or if another CUNY school where you might teach is selected, click on the “Change Term” icon. Again, please note that it may take a while for the necessary pages to load. You may also click on “My Schedule,” and your class roster will appear there too. Then click on the icon of the tiny person standing by what looks like a blackboard–this is your grade roster.
3. Please click the “Save” icon often as you enter the grades in case the system times out (these things happen). Then after you’re finished entering grades, be sure to click the “Post” green icon (lower right hand side of the screen). You must click “Post” for the grades to be officially submitted. It is not enough to click “Save.” You need to actually click “Post” to complete the submission process and render your students’ grades official. NOTE: things might look a little different in Fall 2022 as CUNYFirst has since updated.

Once you officially post your grades in C1, you cannot change them in C1. You’ll have to come to the department and fill out a change of grade form, which the Chair needs to sign. So please triple check the final grade entry for each student to make sure it is correct before clicking “Post.”

If you want to check that your grades are indeed posted, you can log into C1 and view your grade rosters. You’ll see if the roster reads as officially posted/submitted. If your roster reads: “saved but not posted/submitted,” and the grades do not appear in the “official grade” column next to each student’s name, then you need to still “Post” them.

Please keep in mind that the grade of Incomplete may only be given in the case of fully documented, serious medical situations or emergencies.

We cannot give you an extension for submitting final grades, and instructors are required to use C1. There is no other official grade entry system, and we cannot return your students’ final papers for you. Instructors must enter final grades via C1 by the mandated due date, which the Associate Provost will email to all instructors. Failure to enter grades on time via C1 is considered a dereliction of duty. Late grade submission affects students’ ability to graduate and register for other courses, as well as their financial aid. Instructors are encouraged to spend some time navigating their C1 grade rosters before submitting grades. Please do not wait until the grade submission due date to log onto C1 for the first time. If you have not claimed your C1 account or are having trouble using the system, please go to IT as soon as possible (6th floor, library on 25th Street) for assistance.

It is illegal to discuss or submit grades via email—we recommend meeting with students in person to discuss any issues. Please do not ignore student emails regarding their grades. Set up a time to meet with them. You are expected to be available during Baruch’s final exam period. If we need to contact you about your grade submission or any student issues, please respond to our email in a timely manner.

Compensation for workshops and other professional development events is available based on annual college budgets. However, see PSC-CUNY and CUNY’s recent contract on office hours workload and how that can be directed toward professional development (see section 15.2b). Attendance is encouraged but entirely voluntary.

For faculty development workshops that are funded through the First-Year Writing or Great Works of World Literature Programs, instructors who attend will be compensated for their time at CUNY’s non-teaching rate (based on their highest degree). Abigail Stevens, the Coordinator of Administrative and Financial Services in the Provost’s Office, processes this paperwork.

Please submit your completed paperwork to the Program Manager no later than one week after the workshop (instructors may also leave their paperwork with the department’s executive assistant, Claudye James). The Program Manager will then send the paperwork to Abigail Stevens. You will receive payment for the workshop by the end of the semester.

**Please note: Abigail Stevens requires all workshop forms to be typed, with the exception of your signature. You must date the form the actual date the workshop was held.**

Instructions (please follow these closely; if you don’t, the Program Manager cannot submit your paperwork):

1. If you’ve already been compensated for attending a Baruch English Department workshop within the past two years, then the only form you need to fill out is the Baruch College Fund Personnel Action Form (PAF) form. Please remember that you must sign and date the Baruch College Fund PAF form the date of the actual workshop. This form must be typed, except for your signature. After two years, the Provost’s Office usually deletes all tax forms and they need to be updated. Please ask Abigail Stevens about the status of your tax forms if you haven’t attended a workshop in the past year.
2. If this is the first time you’re being compensated for attending a Baruch English Department workshop, then you will need to complete a total of 4 forms that you will receive via e-mail. You’ll also need to submit very clear photocopies of your state ID/license or passport AND social security card. Be sure to sign and date all forms with the date of the actual workshop. These forms also need to be typed, except for your signature. If you do not have access to your social security card, you will be emailed a List of Acceptable Documents you can use instead.

Please note that your workshop payment will be separate from your teaching paycheck. If you do not have direct deposit, you will have to go to Baruch’s Comptroller’s Office to pick up a paper check, which is in the same building as HR on Lexington and 22nd. If you have any questions about workshop compensation after submitting these forms, you will need to please email Abigail Stevens.

Please note that instructors often overlook the workshop check (especially if they have direct deposit) and assume that they have not been paid, so keep an eye on your bank account deposits because you may miss it.

Also, if you attend a workshop funded through the Schwartz Institute, then it is the Schwartz Institute who compensates you.