Updates to CUNY Zoom Security

Please see the following message from CIS:

As previously communicated, we have implemented Zoom security settings on December 27th that enforced meeting passcodes and waiting rooms for all Zoom meetings. This email provides additional information regarding Zoom meeting passcodes and waiting rooms.
Any meetings that were scheduled prior to December 27th that did not require a passcode have been updated to require a passcode.
For these meetings, meeting organizers should send an invitation update that includes the passcode to ensure that attendees can access the meeting.
Regarding Waiting Rooms
The CUNY-wide Zoom waiting room setting means that meeting attendees either:
  • Wait in the waiting room until admitted by the person in charge of the meeting or a meeting co-host.
  • Bypass the waiting room and be directly admitted to the meeting if they logged into the meeting using their CUNY Zoom account.
Zoom users can change their meeting security settings at https://cuny.zoom.us to require all attendees to be held in the waiting room OR allow some attendees to bypass the waiting room and immediately access the meeting.
For information on changing Zoom waiting room options, users can visit How do I change my Zoom meeting’s waiting room options? in CUNY IT Help or register to attend a Zoom Security Training Webinar on January 18, 23 or 24.
After CUNY made the security changes previously announced for December 27th it was determined that the changes reduced flexibility in a way that was unacceptable.  Not being able to change the waiting room behavior was not sufficient in the case of wanting to ensure that participants stayed in the waiting room before the meeting started.  CUNY thus reenabled the option to change the waiting room behavior for users.
This is a good time to continue to remind users that Zoom security is of paramount importance–CUNY is still besieged by Zoombombing incidents that are disruptive and disturbing to the community.  Ensuring that meetings are secured to the maximum extent possible greatly reduces the possibility of disruption and may allow us to determine the responsible parties and refer for appropriate disciplinary action.
We also strongly recommend attending one of the Zoom Security Training Webinars referred to above.
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